It's easy to see why 123File-IT is the best in document management software. Since 1985, small businesses to government organizations to Fortune 500 corporations have stored and managed their documents using 123File-IT. Providing superior value, performance, security, and reliability, 123File-IT is the preferred document management software for the Windows platform. 123File-IT is modeled after the standard file cabinet so its easy to learn and understand.
Highlights
- Hundreds to billions of pages
- Individual to enterprise document coverage
- Document backup and complete file cabinet replacement
- Complete information and document workflow management
How do you benefit?
- Improved compliance with Government, Insurance, and/or Industry Regulations
- HIPPA compliance
- Increased efficiency and effectiveness of your business
- Reallocation of employees to profit generating positions
- Complete protection and storage of any important documents
- Enhanced customer and client satisfaction with improved service
- Increased valuable desk and office space
What are the features?
- High-speed printing
- SURESAVETM technology, which eliminates document loss
- All scanners using standard TWAIN interface are supported
- User friendly maintenance
- Many storage media and storage approaches are supported, including SAN, NAS, CD, DVD, Juke Box, Tape, Optical, W.O.R.M, and live storage
- Legally acceptable documents
- Customization Available
- Complete security – 7 clearance levels covering all user activity with any document
Because the requirements of each organization are unique, 123File-IT can be customized to exactly match customer needs. Since documents move through your organization differently than others, the best answer is to have the software tailored to your exact needs and exceptions characteristic of your business operation. This feature provides tremendous help to the many government and business organizations or departments that have unique operations or special document procedures.
Building Block Approach
Based on the modular design, your document management solution can be created and later expanded by combining modules on an as-needed basis.
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Server Modules Services
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Client Modules
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The main advantage of the building block approach is the ability to add features from modules as they are justified and necessary for your operation.
123File-It: Enterprise Server Service Suite
This suite of servers can be put on one computer properly configured by 123File-IT. As you need more power you may spread the servers among other computers.
Enterprise Server Overview:
The Enterprise Server is the central 123File-It module, providing client scanning management and the essential document imaging framework.
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Viewing a document is easy as using a standard web browser:
Enterprise Server Requirements:
| Operating Systems | Windows 2000, and Windows XP Servers |
| CPU | 1.0 GHz or faster |
| RAM | 128 MB minimum |
| Hard Disk Storage | 8 GB minimum |
| Network | 100 BaseT minimum |
| Network Protocol | TCP/IP |
| Maximum Scan Stations | Five (5) scan stations per Enterprise Server |
| Maximum Scan Activity | 440 pages per minute overall scan stations |
| Requirements | .NET Framework |
| IIS 5.0 or better |
123File-It: SQL Database Server Service
Database Server Overview:
The Database Server organizes, stores, and retrieves image/document data from within the storage server environment based on the SQL standard.
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 | Features archival image database management |
| Uses the fastest possible methods to retrieve document image data |
| Provides complete management of all associated information and location of document/image data |
| Unlimited users per database server |
| Capability for web server interaction allowing Internet/intranet distribution, 24/7 availability, and worldwide access |
| Implements any level of required secure communication including non-exportable for eligible organizations |
| Multiple event tracking levels |
123File-It: Archive Storage Server Service
Storage:
- Estimates at 50k per scanned black and white image at 200 dpi & 50k for backup image
- Backup can be redirected
- All file cabinets support near and far storage via drive letter configuration
- Support unlimited storage
The Storage Server is a document/image data storage model for all servers participating in the storage role. When more storage is required, add-on servers may be added by using the Storage Server software.
- Supports Network Attached Storage (NAS) approach
- Supports Storage Area Network (SAN) technology
- Document/Image Data options to provide storage by data block or file
- Data backup options match any backup media including remote storage
Maximum document quantity limitations per database configuration
§ Default: 7.73 billion documents
§ Level 1: 700 billion documents
§ Level 2: 6.98 trillion documents
§ Additional Levels Available
Capable of spanning a single large document/image database
Unlimited storage capacity
123File-It: Conversion Provider
Conversion Provider Overview:
The Image Conversion Provider utilizes high-speed processes to quickly convert document/image data between two universally accepted formats for standard application or browser-based viewing.
- Conversion ability includes all TIFF, JPEG, PNG, and PDF formats
- Entry points for additional specialized formats such as JBIG and DJVU
- Any type of site
123File-It: Administration Management Suite
Administration Suite Overview:
The Administration Management Suite provides a near zero administration requirement by the organization. We offer complete remote system management. Problems and issues are easily resolved remotely. This package includes database maintenance, system adjustments, system additions, a user security program, management tools, system maintenance and configuration tools, and database maintenance tools.
123File-It: Scanning & Indexing Station Software
Scanning & Indexing Station Software Overview
The Scanning & Indexing Station Software accomplishes complete paper conversion and organization of digital document data.
- Single scan or continuous/batch scanning modes
- Easy to learn, understand, and use
- Complete TWAIN compatibility works with nearly all scanners
- Supports scanning rated up to 100 pages per minute (higher scan ratings are available by special configuration)
Document viewing uses any standard browser software reducing all client installation requirements. Viewing may be integrated into any existing software package or system.
Scanning & Index Station Requirements:
| Operating Systems | Windows 2000, and Windows XP Servers |
| CPU | 1.0 GHz or faster |
| RAM | 128 MB minimum |
| Hard Disk Storage | 8 GB minimum |
| Network | 100 BaseT minimum |
| Network Protocol | TCP/IP |
| Scanner | Standard TWAIN compatible scanner required |
Email Server Overview:
The Image Email Server provides a simple document/image email capable module to fully manage email transmission of documents. This includes detailed logging and accountability of all email activity.
Initial Installation
The enterprise system requires one computer configured that should have a RAID1, RAID5, or an equivalent or greater level of data redundancy and protection. The 123File-IT three (3) main servers comprise the base functionality of the system, additional servers are required for each add-on module feature or additional necessary capacity.
For more information, please contact a sales representative.
123 File-IT7100 East Valley Green Road
Fort Washington, PA 19034
http://www.123fileit.com
Sales: 800.832.7772 ext 207
sales@binaryresearch.com
2005 123 File-IT LLC. All Rights Reserved. 123File-It is a trademark of Binary Research, Inc. All other company and product names are trademarks or registered trademarks of their respective owners. Specifications are subject to change without notice.