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It's easy to see why 123File-IT is the best in document management software. Since 1985, small businesses to government organizations to Fortune 500 corporations have stored and managed their documents using 123File-IT. Providing superior value, performance, security, and reliability, 123File-IT is the preferred document management software for the Windows platform. 123File-IT is modeled after the standard file cabinet so its easy to learn and understand.

Overall 123File-IT Flow chart

Highlights

  • Hundreds to billions of pages
  • Individual to enterprise document coverage
  • Document backup and complete file cabinet replacement
  • Complete information and document workflow management

How do you benefit?

  • Improved compliance with Government, Insurance, and/or Industry Regulations
  • HIPPA compliance
  • Increased efficiency and effectiveness of your business
  • Reallocation of employees to profit generating positions
  • Complete protection and storage of any important documents
  • Enhanced customer and client satisfaction with improved service
  • Increased valuable desk and office space 

What are the features?

  • High-speed printing
  • SURESAVETM technology, which eliminates document loss
  • All scanners using standard TWAIN interface are supported
  • User friendly maintenance
  • Many storage media and storage approaches are supported, including SAN, NAS, CD, DVD, Juke Box, Tape, Optical, W.O.R.M, and live storage
  • Legally acceptable documents
  • Customization Available
  • Complete security – 7 clearance levels covering all user activity with any document

Because the requirements of each organization are unique, 123File-IT can be customized to exactly match customer needs. Since documents move through your organization differently than others, the best answer is to have the software tailored to your exact needs and exceptions characteristic of your business operation. This feature provides tremendous help to the many government and business organizations or departments that have unique operations or special document procedures.

Building Block Approach

Based on the modular design, your document management solution can be created and later expanded by combining modules on an as-needed basis.

Server Modules Services

  • Enterprise Manager
  • Storage Management
  • SQL Database Server
  • Conversion Provider (TIF/PNG/JPG/PDF)
  • Email Provider
  • Administration Management

Client Modules

  • Scan Station
  • Index Station
  • Administration Management Suite
  • Browser-based Document Viewer

The main advantage of the building block approach is the ability to add features from modules as they are justified and necessary for your operation.

123File-It: Enterprise Server Service Suite

This suite of servers can be put on one computer properly configured by 123File-IT.  As you need more power you may spread  the servers among other computers.

Enterprise Server Overview:

The Enterprise Server is the central 123File-It module, providing client scanning management and the essential document imaging framework.

 

  • Core real-time document/image processing services
  • Scan station communication management services
  • Data transfer security services through document/image data encryption
  • High-speed image data management and throughput
  • Engineered to most efficiently use server resources
  • Simplified and user-friendly user interface
  • All core document/imaging services coded using C and Assembly programming language
  • Integrated monitoring automatically detects and corrects problems
  • Remote management helps reduce administrative tasks
  • Scalability by design allowing the addition of other Enterprise servers as necessary

Viewing a document is easy as using a standard web browser:

viewer screen 1 viewer screen 2

Enterprise Server Requirements:

Operating Systems Windows 2000, and Windows XP Servers
CPU 1.0 GHz or faster
RAM 128 MB minimum
Hard Disk Storage 8 GB minimum
Network 100 BaseT minimum
Network Protocol TCP/IP
Maximum Scan Stations Five (5) scan stations per Enterprise Server
Maximum Scan Activity 440 pages per minute overall scan stations
Requirements .NET Framework
  IIS 5.0 or better

123File-It: SQL Database Server Service

Database Server Overview:

The Database Server organizes, stores, and retrieves image/document data from within the storage server environment based on the SQL standard.

 

  • Core real-time document/image processing services
  • Scan station communication management services
  • Data transfer security services through document/image data encryption
  • High-speed image data management and throughput
  • Engineered to most efficiently use server resources
  • Simplified and very friendly user interface
  • All core document/imaging services coded using C and Assembly programming language
  • Integrated monitoring automatically detects and corrects problems
  • Remote management helps reduce administration tasks
  • Scalability by design allowing the addition of other Enterprise servers as necessary

Features archival image database management
Uses the fastest possible methods to retrieve document image data
Provides complete management of all associated information and location of document/image data
Unlimited users per database server
Capability for web server interaction allowing Internet/intranet distribution, 24/7 availability, and worldwide access
Implements any level of required secure communication including non-exportable for eligible organizations
Multiple event tracking levels

123File-It: Archive Storage Server Service

Storage:

  • Estimates at 50k per scanned black and white image at 200 dpi & 50k for backup image
  • Backup can be redirected
  • All file cabinets support near and far storage via drive letter configuration
  • Support unlimited storage

The Storage Server is a document/image data storage model for all servers participating in the storage role. When more storage is required, add-on servers may be added by using the Storage Server software.

  • Supports Network Attached Storage (NAS) approach
  • Supports Storage Area Network (SAN) technology
  • Document/Image Data options to provide storage by data block or file
  • Data backup options match any backup media including remote storage

Maximum document quantity limitations per database configuration

§ Default: 7.73 billion documents

§ Level 1: 700 billion documents

§ Level 2: 6.98 trillion documents

§ Additional Levels Available

Capable of spanning a single large document/image database

Unlimited storage capacity

123File-It: Conversion Provider

Conversion Provider Overview:

The Image Conversion Provider utilizes high-speed processes to quickly convert document/image data between two universally accepted formats for standard application or browser-based viewing.

  • Conversion ability includes all TIFF, JPEG, PNG, and PDF formats
  • Entry points for additional specialized formats such as JBIG and DJVU
  • Any type of site

123File-It: Administration Management Suite

Administration Suite Overview:

The Administration Management Suite provides a near zero administration requirement by the organization. We offer complete remote system management. Problems and issues are easily resolved remotely. This package includes database maintenance, system adjustments, system additions, a user security program, management tools, system maintenance and configuration tools, and database maintenance tools.

admin screen 2 admin screen 1

123File-It: Scanning & Indexing Station Software

Scanning & Indexing Station Software Overview

The Scanning & Indexing Station Software accomplishes complete paper conversion and organization of digital document data.

  • Single scan or continuous/batch scanning modes
  • Easy to learn, understand, and use
  • Complete TWAIN compatibility works with nearly all scanners
  • Supports scanning rated up to 100 pages per minute (higher scan ratings are available by special configuration)

Document viewing uses any standard browser software reducing all client installation requirements. Viewing may be integrated into any existing software package or system.

scanner screen 1 scanner screen 2

Scanning & Index Station Requirements:

Operating Systems Windows 2000, and Windows XP Servers
CPU 1.0 GHz or faster
RAM 128 MB minimum
Hard Disk Storage 8 GB minimum
Network 100 BaseT minimum
Network Protocol TCP/IP
Scanner Standard TWAIN compatible scanner required

Email Server Overview:

The Image Email Server provides a simple document/image email capable module to fully manage email transmission of documents. This includes detailed logging and accountability of all email activity.

Initial Installation

The enterprise system requires one computer configured that should have a RAID1, RAID5, or an equivalent or greater level of data redundancy and protection. The 123File-IT three (3) main servers comprise the base functionality of the system, additional servers are required for each add-on module feature or additional necessary capacity.

For more information, please contact a sales representative.

123 File-IT
7100 East Valley Green Road
Fort Washington, PA 19034
http://www.123fileit.com

Sales: 800.832.7772 ext 207
sales@binaryresearch.com

2005 123 File-IT LLC. All Rights Reserved. 123File-It is a trademark of Binary Research, Inc. All other company and product names are trademarks or registered trademarks of their respective owners. Specifications are subject to change without notice.

Ongoing Support/Training: Call 1.215.233.3200

Free Email and Free Instant Messenger!

Plus! Phone support, support service, conference, free upgrades included in support agreement